A commercial office fitout typically consists of 11 stages, starting from the initial consultation and brief through to the final IT and AV technology setup.
Decisions made during the early space planning stage have the most significant impact on the final project budget.
Initial brief and space planning
The process starts with a consultation to define headcount, budget, and whether the team requires focused workspaces or collaborative environments. Progressive Corporate then turns this brief into a CAD floorplan that manages traffic flow, acoustic zoning, and natural light. Moving a wall on paper at this stage costs nothing, but moving it during construction is expensive.
Design development and approval
Once the layout is locked, the team selects specific finishes including flooring, paint, and ceiling systems. Most Melbourne fitouts at this stage use 3D renders to help stakeholders visualise the finished space before construction begins. This prevents costly changes during the build and ensures internal sign-off on all joinery styles and colour palettes.
Fit-off and final installation
This stage involves installing reception desks, kitchen cabinetry, and glass partitions. In Victoria, commercial construction must be managed by a registered building practitioner issued by the VBA to ensure safety and compliance. The process concludes with furniture installation and the setup of data and power points to match the workstations.
Preparation before the build
Business owners should identify their actual space needs and consult a fitout specialist before signing a lease. A professional can identify old building services that need replacing or compliance issues that affect the floor plate. This preparation prevents budget surprises and ensures the space is fit for purpose.
Frequently asked questions
How long does an office fitout take in Melbourne?
Timelines vary by size, with small offices taking 1 to 2 weeks and larger or complex projects taking 6 to 16 weeks.
What is the difference between an office renovation and a refurbishment?
A refurbishment updates finishes and fittings, whereas a renovation involves changes to the layout, services, or structure.
What is a make good obligation?
Make good is the process of returning a tenancy to its original condition at the end of a lease.
Questions to ask your fitout company before you sign
- How many projects like mine have you completed?
- Will you manage the full project or subcontract parts of it?
- What is included in your quote and what is not?