A standard commercial fitout for a 200 to 500 square metre tenancy in Melbourne typically takes six to twelve weeks from design sign-off to handover. Larger or more complex projects take longer.
The final handover date depends heavily on when the contractor is engaged and the complexity of the required approvals.
How long do approvals take?
Most commercial fitouts in Victoria require a building permit. Depending on the scope, you may also need a fire engineering report, accessibility compliance checks, or specific approvals from the body corporate. These processes can take 2 to 6 weeks and must be integrated into the overall project timeline.
How does size affect the timeline?
Timeline requirements vary by the size of the tenancy. Small spaces under 50 square metres typically take 1 to 2 weeks, while medium spaces from 50 to 200 square metres take 3 to 6 weeks. Large or complex fitouts exceeding 200 square metres generally range from 6 to 16 weeks.
The impact of base building condition
The starting condition of the space defines the initial work required. A base-build tenancy is a blank shell without ceilings, flooring, or partitions, whereas a warm shell already has services connected. If a strip-out is required to remove an existing fitout, this adds time to the early stages of the programme.
Managing the project programme
The project programme maps out every task in the right order with realistic timeframes for each milestone. This includes coordinating carpenters, electricians, plumbers, HVAC technicians, and data cabling specialists. Early engagement by the contractor allows for better management of lead times for custom pieces and CAD layout accuracy.
Practical completion and defects
Practical completion occurs when the fitout is finished and the space can be occupied. This is followed by a defects liability period, usually 3 to 12 months, where the contractor is obligated to fix items that do not meet the agreed specification. At this stage, the client receives as-built drawings, warranties, and building permit sign-off.
Staging work in operational spaces
Fitouts can be staged around business hours to allow a company to keep operating. This increases the complexity of the project programme but is standard practice for renovation and refurbishment jobs. Coordinating the physical move and IT cutover is the final step to ensure minimal downtime.
How to start your project planning
A free design consultation helps establish the layout before you commit to avoid expensive changes during construction. Progressive Corporate provides a clear timeline before any physical work begins to ensure there are no surprises. This approach allows for internal sign-off from stakeholders before the build starts.
Frequently asked questions
What is an industrial fitout?
An industrial fitout is the installation of office and amenity spaces within a warehouse or distribution centre.
Do Melbourne building codes apply to distribution centres?
Yes, all Melbourne commercial fitouts must meet strict building codes, accessibility standards, and fire safety requirements.
Can fitout work occur while the business remains operational?
Yes, work can be staged around business hours. This makes the programme more complex but is standard practice for renovation jobs.
Questions to ask your fitout company before you sign
- What is included in the quote regarding labour, furniture, and installation?
- How will the project be staged to minimise disruption to operations?
- Are you a registered building practitioner with the VBA?