Office fitout quotes typically include design, space planning, and physical construction works, but they usually exclude IT hardware, external signage, and relocation costs. You must review the specific scope to ensure operational requirements are not left as unfunded gaps.
The biggest risk for a business owner is assuming a turnkey price includes every item required to start trading on day one.
What is typically included in the physical scope?
A comprehensive quote covers the installation of flooring, light fixtures, wall treatments, and window treatments. Progressive Corporate provides 3D design sketching and onsite consultations to ensure the layout supports your operational workflow. The scope also includes professional furniture installation and the overall delivery management of the project.
How does the starting condition affect the quote?
Costs vary based on whether the space is a base build concrete shell or a warm shell with basic services already connected. The quote will detail the required strip out to remove existing fitouts before new construction begins. Understanding these base building conditions is critical to avoid budget gaps during the construction phase.
Common exclusions that impact the total budget
IT equipment such as servers, monitors, and phones is almost always excluded from a construction quote. Business owners must separately budget for external signage, internal wayfinding, and the cost of moving staff from an old office to the new one. Some projects also require a budget for temporary accommodation if the team cannot work on site during the build.
Managing financial risk and variations
Comparing at least three quotes on the exact same scope is the only way to ensure you are comparing like for like. We recommend holding 10 to 15% of the total project budget as a contingency for unexpected site conditions. This financial buffer ensures that variations do not become crises before you reach practical completion.
Getting the project brief right
A precise brief prevents expensive changes after the contract is signed by identifying headcount and required room types early. Progressive Corporate’s design team assists with space planning to maximise productivity and employee comfort. This preparation ensures the final appearance is one you will love for years to come.
Frequently asked questions
Do you handle building permits and approvals?
Yes, we manage all necessary building permits and approvals, including liaising with local councils to ensure compliance with building codes.
Can you help with office space planning?
Space planning is a key service where we assess your area to create a layout that optimises workflow and allows for future growth.
What are the risks of a poor project brief?
A vague brief often leads to costly variations and a space that does not actually meet the operational needs of your team.
Questions to ask your fitout company before you sign
- Does this quote include all necessary building permits and council approval fees?
- Is the scope based on a warm shell or a base build, and does it include the strip out of existing materials?
- What specific items are listed as provisional sums rather than fixed costs?