An office fitout company manages the entire project lifecycle from the initial brief and space planning through to construction and final handover. This includes coordinating designers, managing builders, and delivering essential technical documentation such as as-built drawings, product warranties, and building permit sign-offs.
The critical factor is the coordination between the designer and builder from day one to ensure site problems are solved without contractor disputes.
How are the brief and space planning managed?
The process starts with an initial consultation to define business needs, current and future headcount, and non-negotiables. Clients should bring their floor plan and a list of required workstations and meeting spaces. This informs the space planning stage, where CAD floorplans are developed to optimise noise travel and natural light. A precise layout affects how the team works, how clients feel upon entry, and how efficiently the space is used.
What does construction management involve?
A fitout company acts as the head contractor to coordinate the build and manage the relationship between the designer and the builder. Progressive Corporate has delivered end to end fitouts for Melbourne clients such as Telstra, Kia, and Commonwealth Bank for over 27 years. By ensuring the designer and builder communicate from day one, problems are sorted without a blame game between contractors, and compliance issues are identified early.
What happens during handover and transition?
At handover, the contractor audits every room and surface against the agreed specifications. Any discrepancies are added to a defects list, or snagging list, for rectification within the defects liability period. This stage includes the delivery of as-built drawings, product warranties, and building permit sign-offs. The company also coordinates the physical relocation, including professional removalists, IT cutover, and team orientation on HVAC controls. A post fitout review is conducted a few weeks later to evaluate delivery timelines, costs, and how the space is functioning.
What is the best way to start the process?
Contact Progressive Corporate for a free consultation to review your brief and space before you commit to any contracts. Our project team will provide an honest picture of what is involved in your specific fitout.
Frequently asked questions
What happens if a fixture does not meet the specification at handover?
The item is added to a defects list, also known as a snagging list. The contractor is then obligated to fix it within the defects liability period.
What documentation is provided at the end of a fitout?
You will receive as-built drawings, product and workmanship warranties, building permit sign-off, and manuals for installed systems.
Why is it important to plan the IT cutover?
Careful planning ensures minimal downtime so the team can connect to the internet and systems immediately upon moving in.
Questions to ask your fitout company before you sign
- Will you manage the full project or subcontract parts of it?
- What is included in your quote and what is not?
- How do you handle delays or unexpected costs?